![]() This feature uses an Excel template to easily store and organize your event data. Make use of Eventbrite’s Custom Questions feature when setting up your registration Excel template for your event. The more data you have, the greater the intelligence you can gather. Taking the example above, if you found that the premium tickets were primarily purchased by females aged 30-40 who live in New York City, you could target this demographic more deliberately next time. Getting into the details of your sales and attendee data is invaluable for guiding your future sales and marketing activity. This function makes your Excel ticket tracker even more helpful. This feature is handy for extracting meaning from large, complex data sets.įor example, if you wanted to find out the demographic of attendees who purchased premium tickets, you would create a pivot table using ticket type and age, ticket type and gender, or ticket type and income bracket (assuming you had collected this data at registration) from which to build a complete profile. It lets you group data together in different ways and allows you to compare and see trends. The Pivot Table is one of Excel’s most powerful features. Now press enter, and it should return the information you’re looking for - no need to search through reams of data! 2. Your complete formula should look like this: Enter FALSE for exact matches only or TRUE for approximate matches. So if it’s column C, it’s the third across, and you would enter 3 like this:įinally, tell Excel if you’re looking for exact matches or approximate matches. Don’t do this by entering the column number you must physically count the columns. Specify the column where the data you’re looking for is located (in this case, the email address). If your data starts at A2 and spans to C70, you would enter A2:C70. Specify the cell range (the look-up data must be in the first column, so rearrange the columns if it’s not). Next, tell Excel where to look for the data. Important note: If you’re searching for a text value (or a code that contains both letters and numerals), you must put it in quote marks like this: Let’s say we’re looking to match a ticket sales order number (known as the unique identifier) with the customer’s email address, and the sales order number is 10350. Now you need to tell Excel what to look for. This function helps you quickly look up details about a particular order or track attendance with information like ticket type, date ordered, or the number of tickets ordered.Ĭhoose any blank cell on your spreadsheet and enter: It’s convenient if you have a large amount of data coming from different sources. VLOOKUP lets you search for specific information in your worksheet by looking at a value in one column and then finding its corresponding value on the same row in another column. Discover these key functions for event planning in Excel. Excel lets you easily build and manage your budget, track ticket sales, and automatically combine data from different spreadsheets. How do event planners use Excel?Ĭreating an event management spreadsheet in Excel helps track and manage critical data related to your event. Find tips on incorporating your Eventbrite Sales and Attendee Summary reports, too, and don’t forget to explore these free templates for planning, organizing, and hosting your event. We’ll examine the five most relevant functions, explain what they do, and show you how to use them. ![]() It’s a versatile application with plenty of tools to help with event management. It also provides a complete set of charts to asses the event's outcome regarding expenses, revenue, and profit.An Excel spreadsheet full of data on ticket sales, budget, and registration information can be an incredibly helpful resource as you plan your event.īy using Excel for your event planning, you’ll discover it’s more than a simple event checklist. ![]() The views help to track budget, compare services, track guest attendance, and more. The template aggregates data from all sections to assist you throughout the event organization and planning process. Use them to oversee all activities for a successful event outcome. The template offers tables to structure the event's agenda and tasks. For events that involve ticket sales, the template offers a feature to designate ticket types to guests and compute the result in revenue. ![]() The template helps to categorize guests, monitor their RSVP status, and even allocate seating, which can be assessed in a separate table chart tab. List and compare various services to determine the best options and track which vendors have been paid or not. The template includes a dedicated section to create and manage your budget. To illustrate how to use this Event Planner, we will cover different sections of it: ![]()
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